The Need for HR Policies & Procedures Manual or Employee Handbook for Organizations in Uganda

The HR policies and procedures manual and employee handbook form the backbone of an organization. These documents consist of all the details regarding the treatment to be given to the employees in the organization and help the employees in recognizing the culture of the organization.

The HR policies and procedures manual is compiled first and thereafter the employee handbook is prepared in conjunction with the prevailing policies and procedures as laid down in the earlier document.

Such documents clearly define the benefits to be provided to the employee, various procedures as followed in the organization and the standard of work maintained in the work place.

In case there is any issue from either the side of the employer or the employee, the HR policies and procedures manual and employee handbook prove the necessary source of information to be adhered to in order to resolve the issue.

Administration, managers and supervisors can consult these documents from time to time while formulating various procedures and orders.

These documents provide them the details regarding the company policies and implementation procedures to be followed.

The employees can also consult these documents to acquaint themselves with the organizational policies and procedures regarding various aspects like leaves’ sanction, different allowances, insurance plans, anti-harassment rules, anti-drugs rules, etc.

The employees’ handbook should contain all such data, pertaining to the employment of the employees, in complete detail so as to ensure that employees can obtain all the required information in time.

The HR policies and procedures manual and employee handbook should be prepared with utmost objectivity and comprehensibly so as to make the documents standard and consistent in approach, as well as free from any complexity or overlap.

This is essential to negate any sort of differential treatment with the company, and ensure a smooth and conflict-free working within the organization.

Organizations can us as their HR Consulting Firms for the preparation both or either of the HR policies and procedures manual and the employee handbook.

Preparing A New HR Policies and Procedures Manual/ Employee Handbook for The Organization

Revise certain aspects of the documents or completely revise the HR policies and procedures manual/employee handbook. Check the documents for the ever-changing legal rules and regulations, and make the necessary changes.

Audit the existing HR policies and procedures manual and/ or employee handbook to make sure that the given details provided are relevant to the current industry/market scenario.

The work of the HR Consultant can include covering just one of the documents or both, the HR policies and procedures manual and the employee handbook.

Also, as per the requirement of the administration, the Consultant may be asked to either work upon the entire document or cover just a few policies.

While compiling an HR policies and procedures manual, an HR Consultant should keep in mind the following important factors:

-Organizational culture

-Legal rules and regulations

-Market trends

While preparing an employee handbook, we consider the following:

  • HR policies and procedures manual of the organization
  • Existing rules and regulations related to the employees in the organization
  • Legal compliances
  • Industry norms

We also guide and train the administration and managers in implementing the policies and procedures properly. Further, we can also train the employees in complying with the details as laid down in these two major documents of the organization.

Thus, by helping the organization with the preparation and updating of the HR policies and procedures manual and employee handbook of the organization, our team facilitates in creating an environment in the company which is equitable, balanced and free from conflicts.

About the Author: Robert Mwesige

Robert Mwesige is a Certified Trainer of the International Labour Organization (ILO), and a Certified Financial Literacy Trainer of the Bank of Uganda (BOU). Robert is also a Certified Digital Marketing Expert by Google, the HubSpot Academy, Accenture, and OpenClassrooms.

Robert Received an Executive Master of Business Administration (EMBA) at Quantic School of Business and Technology in Washington DC USA. He Graduated with an MBA in Marketing at the 14th Convocation of Dr. D. Y. Patil Vidyapeeth, Pimpri, Pune India in August 2023. He also holds a First Class Honors Degree in International Development Studies From KYU, Kampala. 

He is the Senior Manager of HR & Business Services. He is also a Content Designer (Web Editor), and Online Marketing Expert. Robert Has Previously Participated in High-Level Consulting Assignments Including, Strategy Development, Executive Coaching and Training. He is a Writer of Knowledge and Insight Articles in The Field of Human Resources, Financial Literacy, and Business Management at Houston Executive Consulting.

He Spends His Free Time Enjoying Live Band with Ugandan Afro Beat Songs, Gospel Music, South African Oldies, Congolese Soukous & Ballroom Rumba.

  • Public Speaking and Presentation Skills Training

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About the Author: Robert Mwesige

Robert Mwesige is a Certified Trainer of the International Labour Organization (ILO), and a Certified Financial Literacy Trainer of the Bank of Uganda (BOU). Robert is also a Certified Digital Marketing Expert by Google, the HubSpot Academy, Accenture, and OpenClassrooms.

Robert Received an Executive Master of Business Administration (EMBA) at Quantic School of Business and Technology in Washington DC USA. He Graduated with an MBA in Marketing at the 14th Convocation of Dr. D. Y. Patil Vidyapeeth, Pimpri, Pune India in August 2023. He also holds a First Class Honors Degree in International Development Studies From KYU, Kampala. 

He is the Senior Manager of HR & Business Services. He is also a Content Designer (Web Editor), and Online Marketing Expert. Robert Has Previously Participated in High-Level Consulting Assignments Including, Strategy Development, Executive Coaching and Training. He is a Writer of Knowledge and Insight Articles in The Field of Human Resources, Financial Literacy, and Business Management at Houston Executive Consulting.

He Spends His Free Time Enjoying Live Band with Ugandan Afro Beat Songs, Gospel Music, South African Oldies, Congolese Soukous & Ballroom Rumba.